HISTORIC CAR REGISTRATION
BMW Car Club Victoria, Club Permit Registration Procedures July 2018
Refer to BMWCCV Club Permit Scheme Policy for all general requirements.
We recommend you further read the full Vicroads requirements on their website at:
The BMWCCV have nominated Rod Smith as the Club Permit Scheme, Authorised Officer, to perform the Vehicle Inspections & maintain the Club Register including Photographs of each vehicle.
Procedure for obtaining a new Club Permit
The process for obtaining approval from BMWCCV & necessary paperwork for Vicroads is as follows:
1. Meet the criteria by becoming a financial member of BMWCCV in the category of ‘Full member’ (BMW owner) &/or ensure your membership is up to date.
2. For vehicles post 1st January 1949, obtain a Certificate of Roadworthiness (RWC) for the vehicle, issued less than 30 days before you present to Vicroads
3. For vehicles pre-1949 vehicles, a Certificate of Roadworthiness (RWC) can be provided, or the club, at the discretion of the BMWCCV Authorised Officer, may conduct their own safety inspection based on Vicroads’ guidelines.
4. YOU must download from Vicroads & fill in:
- “Vehicle eligibility and standards declaration for club permit vehicles”
“Club permit application”
5. The forms can be download here: https://www.vicroads.vic.gov.au/registration/limited-use-permits/club-permit-scheme/get-a-club-permit
6. Provide ‘Proof of ownership’ of the vehicle i.e. original document showing applicants name as the owner.
7. Take digital, dated photos as follows:
1. Front, taken straight on at the front of the vehicle.
2. Rear, taken straight on at the rear of the vehicle.
3. Driver’s Side with door closed, taken straight on at the side of the vehicle.
4. Driving Position, taken on an angle through the driver’s open door showing seat, steering wheel & dash.
5. Under bonnet showing engine bay.
6. Compliance Plate or any stamped chassis VIN or engine number.
All photos are to be sent or emailed to me at firstname.lastname@example.org as individual dated, files.
Then send all the completed forms, including copy of the RWC (do not send original in the mail, it may get lost), together with a stamped, self-addressed envelope to:
BMW Car Club Victoria
PO Box 1250
Do NOT send via Registered Mail as it is not always possible for Club officers to personally go to Post Office to collect This could delay the processing of your application.
It is preferable to send via Express Post (& return envelope), as this is quickest & with tracking.
Allow minimum 14 days for applications to be processed by mail.
OR – Contact BMWCCV Authorised Officer, Rod Smith to arrange a time to bring your car for inspection, together with both your pre-filled forms, to take photos, and sign all forms as required.
Once the BMWCCV Authorised Officer has approved your application & signed all documents, you will need to take (or post) all the paperwork to Vicroads to obtain your Club Permit, number plates and Logbook. It is not required to present the vehicle to Vicroads.
After your new Club Permit is obtained, you are required to advise the BMWCCV Authorised Officer (Rod Smith) of your ‘H’ or ‘M’ Plate number and expiry date within 7 days.
Procedure for Club Permit Renewal:
Vicroads will send members a Club Permit renewal form, usually 4 to 6 weeks before the Permit expiry date.
It is the Club Permit holder’s responsibility to arrange for the renewal to be signed by one of our authorised BMWCCV signatories & have the renewal processed at Vicroads, before the expiry date.
For renewals of existing Club Permits, the following criteria must be met:
1. Club Permit renewals cannot be signed if more than three months (90 days) after the expiry date of the previous club permit. These will not be accepted by Vicroads and will require a complete new permit application, including RWC as above.
2. Applicants for a Club Permit renewal must be a BMWCCV financial member before submitting a renewal application for signing and must remain a BMWCCV member for the full period of the Club Permit. Your BMWCCV membership card should be presented at time of signing.
3. As per BMWCCV policy, as the permit holder & club member, you should attend a club event at least once a year, with your car, and have your Logbook signed by a Committee member. You will be required to show evidence of this at the annual renewal by presenting your signed Logbook.
Alternatively, you can have your car inspected by one of the approved club officers at time of renewal.
4. Club Permit renewals must be signed by the BMWCCV Authorised Officer or one of the approved BMWCCV signatories,
5. The current approved club officers & signatories are:
1. Rod Smith (Port Melbourne) 0418 532610
2. Jeff Murdoch (Keilor) 0412 335365
3. Phil Logan (Bentleigh) 0407 555189
4. Ken Lee (Kealba) 0403 984320Or, you can send the completed renewal form, together with a stamped, self-addressed envelope to:
BMW Car Club Victoria.
PO Box 1250
Do NOT send via Registered Mail as it is not always possible for Club officers to personally go to Post Office to collect This could delay the processing of your renewal.
It is preferable to send via Express Post (& return envelope), as this is quicker & also provides tracking.
All paperwork will be signed & returned to you so you can take (or post) to Vicroads to complete your renewal.
Allow minimum 14 days for renewals to be processed by mail.
If you have any questions, please contact:
Rod Smith, BMWCCV Authorised Officer at:
or phone: 0418-532610
As approved by BMWCCV Committee