BMW Car Club Victoria, Club Permit Registration Procedures July 2018
Refer to BMWCCV Club Permit Scheme Policy for all general requirements.
We recommend you further read the full Vicroads requirements on their website at:
The BMWCCV have nominated Rod Smith as the Club Permit Scheme, Authorised Officer, to perform the Vehicle Inspections & maintain the Club Register including Photographs of each vehicle.
Procedure for obtaining a new Club Permit
The process for obtaining approval from BMWCCV & necessary paperwork for Vicroads is as follows:
1. Meet the criteria by becoming a financial member of BMWCCV in the category of ‘Full member’ (BMW owner) &/or ensure your membership is up to date.
2. For vehicles post 1st January 1949, obtain a Certificate of Roadworthiness (RWC) for the vehicle, issued less than 30 days before you present to Vicroads
3. For vehicles pre-1949 vehicles, a Certificate of Roadworthiness (RWC) can be provided, or the club, at the discretion of the BMWCCV Authorised Officer, may conduct their own safety inspection based on Vicroads’ guidelines.
4. YOU must download from Vicroads & fill in:
5. The forms can be download here: https://www.vicroads.vic.gov.au/registration/limited-use-permits/club-permit-scheme/get-a-club-permit
6. Provide ‘Proof of ownership’ of the vehicle i.e. original document showing applicants name as the owner.
7. Take digital, dated photos as follows:
1. Front, taken straight on at the front of the vehicle.
2. Rear, taken straight on at the rear of the vehicle.
3. Driver’s Side with door closed, taken straight on at the side of the vehicle.
4. Driving Position, taken on an angle through the driver’s open door showing seat, steering wheel & dash.
5. Under bonnet showing engine bay.
6. Compliance Plate or any stamped chassis VIN or engine number.
All photos are to be sent or emailed to me at email@example.com as individual dated, files.
Then send all the completed forms, including copy of the RWC (do not send original in the mail, it may get lost), together with a stamped, self-addressed envelope to:
BMW Car Club Vic.
PO Box 937
Do NOT send via Registered Mail as it is not always possible for Club officers to personally go to Post Office to collect This could delay the processing of your application.
It is preferable to send via Express Post (& return envelope), as this is quickest & with tracking.
Allow minimum 14 days for applications to be processed by mail.
OR – Contact BMWCCV Authorised Officer, Rod Smith to arrange a time to bring your car for inspection, together with both your pre-filled forms, to take photos, and sign all forms as required.
Once the BMWCCV Authorised Officer has approved your application & signed all documents, you will need to take (or post) all the paperwork to Vicroads to obtain your Club Permit, number plates and Logbook. It is not required to present the vehicle to Vicroads.
After your new Club Permit is obtained, you are required to advise the BMWCCV Authorised Officer (Rod Smith) of your ‘H’ or ‘M’ Plate number and expiry date within 7 days.